How to Get Court Records
Routing depends on the court. The Clerk of Court at Pueblo Combined Court keeps District Court files. Those include felony, major civil, domestic, probate, juvenile, mental-health, and water cases. County Court misdemeanor, state traffic, eviction, small-claims, protection-order, and limited civil files sit there too. Pueblo Municipal Court is separate; it holds City ordinance, parking, and municipal traffic records. The elected County Clerk and Recorder plays no part in any of this. That office is not the court-file clerk.
- Use the free Judicial Branch docket to locate a hearing or case number, or use an approved vendor for a fuller ROA.
- Identify the exact pleading, order, judgment, or minute order by its title and date.
- Submit the state Record/Document Request Form, visit the Records Department, or call 719-404-8700.
- For a mailed request, confirm current mailing and payment instructions by phone before sending it.
- Use Pueblo Municipal Court at 719-562-3810 for a city certified disposition or municipal file.
- Email 10CourtReporter@judicial.state.co.us for a hearing transcript rather than an ordinary clerk copy.
Administrative Judicial Branch records run through P.A.I.R.R. Court case files follow a different rule entirely. Chief Justice Directive 05-01 controls those, and the Colorado Open Records Act does not turn a county land-record request form into a court records request.
Pueblo County Court Records Request Form
The statewide web form gathers the details a Pueblo County court records request needs. A case number works best. Without one, the clerk may have to run a paid name search first. Describe the exact record you want. Tick certification only if you truly need an authenticated copy.
| Field group | Required details | Purpose |
|---|---|---|
| Requester | Name, email, phone, street, city, state, ZIP | Contact and delivery |
| Case | Case number, such as 2023AA123456 | Locates the file |
| Category | Criminal, civil, probate, or other | Routes document choices |
| Document | Disposition, judgment, protection order, ROA, or description | Limits the copy request |
| Certification | Certified or exemplified checkbox | Adds clerk authentication |
The official request screen is captured below.
The form also keeps state court documents out of the county office that records deeds and plats.
Types of Court Records
Three layers matter here. The docket or ROA is an index. It is a chronological summary of the case. The filed documents are the real substance: complaint, motion, exhibit, minute order, signed order, judgment. A certified or exemplified copy carries the clerk's authentication for formal use. Note that the free state search is narrower still, since it mainly returns scheduled events.
- Docket
- Colorado's free schedule of court events and hearings.
- Register of Action
- The dated summary of charges, minute orders, settings, disposition, and other case activity.
- Filed document
- The text or image accepted into the court file.
- Certified copy
- A copy authenticated by the clerk, with certification charged per document.
Commercial vendors sell real-time ROA data. Colorado says they do not provide pleading images. For a Pueblo County court record with the clerk's certification, only the court holding the original file can produce it.
Pueblo County Court Records Clerk Routing
The clerk for Pueblo Combined Court works from the Dennis Maes Pueblo Judicial Building. The address is 501 N. Elizabeth Street. Its Records Department window is open weekdays from 8:00 a.m. to 4:00 p.m. Dial 719-404-8700 for the main line; Clerk Leanna Salazar is listed at 719-404-8963. For archived, restricted, or urgent records, call ahead.
Clerk of Court, Pueblo Combined Court
501 N. Elizabeth Street
Pueblo, CO 81003
719-404-8700
The elected Pueblo County Clerk and Recorder handles a very different job, as that office's official page shows.
Recorded instruments, elections, and county functions belong to that office, not District or County Court pleadings.
What a Court Record Contains
A Pueblo County case file can hold a lot. Expect a case header, party and counsel data, allegations or claims, filed papers, settings, minute orders, judgments, and money entries. What is actually there depends on the case class and its access status. Even an open file may omit protected identifiers or sealed material.
| Case Header | Case number, court, class, filing date, and status |
|---|---|
| Caption | The official case style and public party roles |
| ROA Entries | Dated filings, settings, minute orders, and dispositions |
| Documents | Available complaints, motions, orders, exhibits, and judgments |
| Setting Data | Date, time, hearing type, appearance mode, and division |
| Financial Data | Assessed costs, payments, balances, or satisfaction entries when public |
Start with the ROA for speed. Once you know the document's title and date, the clerk can copy that one item rather than the whole file. A Pueblo County court records request is not the same as a calendar lookup.
Pueblo County Court Records Access Rules
Colorado treats court records as public unless a rule says otherwise. Chief Justice Directive 05-01 is that rule. It covers who may view Pueblo County case files, what remote access allows, which records stay sealed, and how compiled data is handled. For judicial branch administrative records, the public request route is P.A.I.R.R. Many other government records fall under the Colorado Open Records Act instead.
The official directive page sets out the full access terms in the state's own words.
Amendments have reshaped the directive more than once in recent years. Trust the current official page, not an old cached copy.
Key access line: Presumptive public access has exceptions. Remote access can be narrower than inspection at the clerk, and a vendor result is not a certified record.
Certified Copies and Fees
A plain copy just reproduces the record. Certification or exemplification adds clerk authentication. It costs $20 per document on top of copy charges. The statewide fee schedule also lists a $5 name search, a $25 transcript of judgment, and a $20 certificate of satisfaction. One caution: a transcript of judgment is a money document. It is not a transcript of what was said at a hearing.
| Item | Official amount | Note |
|---|---|---|
| Electronic or court copy | $0.25 per page | Party/attorney copy maximum is $15 in their case; no maximum for nonparties |
| Name search | $5 | Useful when the case number is unknown |
| Certified or exemplified copy | $20 per document | Plus copy fees |
| Transcript of judgment | $25 | A judgment record, not hearing audio or transcript |
| Certificate of satisfaction | $20 | Clerk-issued certificate |
| Research or redaction | $30 per hour | After the first free hour, billed in 15-minute increments |
| Off-site retrieval | Actual cost | Confirm before ordering an archived file |
Waivers exist. CJD 06-01 or C.R.S. §13-32-104(1)(a) can require one. Do not assume a waiver covers every search, certification, or retrieval charge. Ask the clerk to price your specific Pueblo County request before paying. Parties and attorneys pay a $15 maximum for copies in their own case. The current form sets no such cap for nonparties.
Off-Site Pueblo County Court Records
Files from past years often sit off site. Call the Pueblo Combined Court before you make the trip. Do this above all when a filing deadline is near. Give the clerk the case number and case year. Include its type, location, party name, and the exact document you want. Retrieval may carry a cost. The current request page says the clerk usually answers within three business days. That assumes no extenuating circumstances. Archived work can run longer. Ask for the ROA first when the title or date of an older document is unknown.
Some Pueblo County court records carry extra protection. Bring government-issued photo ID and proof of entitlement if the clerk flags a restriction. For a transcript, email 10CourtReporter@judicial.state.co.us. Include the case number, the hearing date, the judge or division, and the portion you need. Transcription rules and length set the price. Exhibits and sealed portions stay under separate custody and access decisions.
The Records Department counter takes walk-in requests from 8:00 a.m. to 4:00 p.m. on weekdays. The building stays open later, but the service window governs routine record requests. Anyone after a legacy file should settle retrieval and copy arrangements before arriving. If a restriction applies, ask what proof the clerk needs. Do not assume release at the counter.
Public Access and Sealed Records
Not every Pueblo County court record is open in full. Juvenile records are restricted under C.R.S. §19-1-304. Sealed or suppressed criminal cases may not appear in an ordinary docket search. Protected family content can also be withheld or redacted. Adoption or dependency information counts too. Parts of probate records and personal identifiers can also be redacted. A public case number does not make every filed item public.
Governing rules: CJD 05-01 controls court-record access. Colorado Title 24 provides petition and automatic sealing routes, while CJD 06-01 governs copy and research fees.
The county recording department posts its own CORA and recording access rules on its official page.
That recording process does not replace a request to the Pueblo Combined Court or Pueblo Municipal Court for a case pleading or disposition.
Federal Court Records for Pueblo County
Federal cases run on a separate system. Pueblo County sits in the U.S. District Court for the District of Colorado, and the nearest listed federal courthouse is at 212 N. Wahsatch Avenue in Colorado Springs. PACER serves docket entries and linked CM/ECF documents at $0.10 per page, with an automatic quarterly fee waiver when charges come to $30 or less. A clerk-lobby terminal offers another access channel. The federal court's public-terminal and transcript details appear on its official help page.
Federal bankruptcy files belong to the Bankruptcy Court for the District of Colorado. Neither PACER nor the federal counter holds a Pueblo County Court case. CoCourts holds no federal docket either.